Type a 5-digit zip code into the Project Info section. The app will automatically connect to the GSA API and pull the maximum lodging rate for the year and the exact food per diem for that city.
Use the Unburdened Base Rate toggle if your techs bill travel time at straight time (1.0x). The Load/Unload time is always calculated using their fully burdened Base Rate. Use the Cargo section to track freight and trailer rentals.
Everything you enter is saved directly into the page URL. To save an estimate, click Copy URL and paste the link wherever you track projects. Anyone who opens that link will see exactly what you entered.
Vehicle costs can include a flat Truck Roll Fee to account for wear and tear. If you adjust the defaults (like your preferred Truck Roll fee or Buffers), click Save Current as Defaults at the bottom of the page.
Each estimate side (Driving and Flying) has its own Round Trip checkbox. For Driving, it doubles RT/OT travel labor hours and site-to-site mileage. For Flying, it doubles RT/OT travel labor hours, airfare, and baggage/misc fees, and changes airport parking to Rate x People x Total Days. Load/Unload and Pack/Prep hours are never doubled since those are one-time costs.
The Total Labor/Person field shows the combined labor cost for a single technician (RT + OT + Load/Prep). The Cost Summary section then multiplies this by Total People to produce the "Labor for Travel" line item.
| Base Rate | Burden RT (1.44x) | RT Cost (8hr) | Burden OT (1.68x) | OT Cost (4hr) | 12-Hr Day | Hrly Avg |
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Save the current field values (Rates, Logistics, Buffers) as your defaults. When you reset the form, it will use these instead of the factory presets. Project name, Zip Code, and notes are not included in defaults.